Software License: What You Need to Know
Most folks in business are aware of how compliance with software licensing can be an uphill task. Add other technologies such as cloud and virtualization to the mix and you will realize that the matter becomes more complex. Talked about in the article here are pitfalls that every shrewd business man needs to know when it comes to software license.
Employee misuse is one reason why companies overuse software license whereby some will install and intentionally or unintentionally fail to obey the licensing rules. A case in point is when a staff member purposely uses pirated software in addition to those that share copies of software thus violating the clearly stipulated guidelines. As a way to avoid this, it would be good to prohibit all employees from unauthorized software installation.
Virtualization is making inroads in the business world and this isn’t shocking now that it keeps expenses at bare minimum as there is no need to buy new hardware from time to time. With server virtualization comes a new set of rules in most cases. As a way to ensure you are never at loggerheads with your vendor, ensure that you go through virtualization license rules.
It is along the same lines that cloud computing has made license compliance a tricky affair. Despite the numerous benefits cloud technology brings on board, you are in for a hard time should you not be careful. Cloud technology somewhat transitions substantial powers from the IT department to the end use who is probably not familiar about licensing restrictions.
According to experts, a good number of workers admit to sharing log in information. This is in actual sense a non-issue for the better part of vendors now that they will have no issue with account sharing though they will ask for resources consumed payment, a good example being the space the user consumes. On the flip side, there are vendors that will not be amused with account sharing now that this could count as software piracy. Make inquiries about this before employees make a habit out of username/password sharing.
Oversight is an important aspect of business operations and the same goes in this case. If you are wondering how to go about this, it would be good to at all times track the use of software. Professionals advice that audits need to be done from time to time so as to identify any mistake way before the vendor.
A good way to make auditing easy is having a central software repository. You will be able to save both money and time now that you will easily reach your licenses in case the vendor comes to audit. Fortunately, software escrow service can help in this regard. Reading this will help you learn more about this.